Are you one of those people that always has a million ideas and not enough time to take action? Me too.
It’s gotten a lot better since I started streamlining my business, and using the right tools to leverage my time so I can focus on big picture stuff. Here are just a few of the tools I use to help me run my business:
I discovered Trello some time ago but I have to admit that at first I didn’t quite know how to use it in my business. Recently I’ve started using it to track projects (both client work and internal projects) and it’s been working out great. We even share a board with our virtual assistant, which saves us a lot of back and forth e-mails because we can keep track of which tasks are completed and which ones still need our attention.
If you have a ton of ideas, Evernote can be a great place to get them organized. For example you can create a notebook called “Idea Parking Lot” then create multiple notes for all your ideas. You can just add them as you go and decide later if it’s an idea worth following up on. That way you get your ideas out of your head, and you won’t keep losing your million dollar ideas. If you need some help getting started with Evernote, the Designer Guidebook has tons of helpful resources.
3. Google apps
We recently made the switch to Google apps and it’s been working out great! We can access our email using Gmail, which includes the option of using Boomerang to remind yourself to take on action at a specified time. So if you want to follow up with a prospect in 2 weeks, just set it in boomerang and when the time comes it will pops up back in your inbox. We’ve also started using Google Drive to share documents, which keeps us from having multiple copies on different computers and never being sure which one is the final version.
One of the most important parts of being a business owner is getting paid, because otherwise you don’t have a business, you just have an expensive hobby. PayPal has been a really useful tool for us, because clients can use it to make payments for their invoices, and also to make love donations of any amount. It’s definitely better than waiting for a check in the mail.
We couldn’t discuss tools we use without including WordPress, because it’s what we use for all of our websites. Why WordPress? Because it’s super flexible and can meet your needs whether you’re looking for a simple blog or a full on e-commerce site.
There are plenty of free and low cost options out there so even if you’re just starting out you can probably find something that fits your needs. As a tip, when you find something that doesn’t fit your needs, write down the name of the program and WHY it didn’t work. Otherwise you might find yourself circling back in 6 months trying it again because you couldn’t remember why you ditched it in the first place. Having the right tools can free up so much time and mental energy so it’s definitely worth taking the time to find ones that will work for you.
Patricia Talavera is one half of the tech genius duo behind SYT Biz. She helps women entrepreneurs play in their zone of genius. She frees up their time by taking over the web design piece of their biz so they don’t have to stress over something they don’t know. This gives her clients the chance to finally implement those BIG ideas they’ve been dreaming about.
Patricia earned her Master’s Degree in Organizational Psychology, but decided to start a business so she could do the work she loves, while having the flexibility to put her family first.